As a limited company contractor or UK limited company owner, you may wonder what is a Companies House Confirmation Statement form. When we consider what is a ltd company confirmation statement (form CS01), this is an annual Companies House filing requirement for all UK companies. Basically, all companies in the UK will file their CS01 form on an annual basis. In addition, as a UK contractor and company owner, you have to file a Confirmation Statement and pay the annual fee for your UK contracting business each year. In addition, when you go ahead and file Confirmation Statement each year, this is effectively a limited company annual return for your business.
The UK company Confirmation Statement form came into force on 30 June 2016. Basically, this applies to each UK small business that operates as a company. Furthermore, the form replaced a previous version named the Companies House annual return. Therefore, in this guide we will consider what is a Confirmation Statement for Companies House and how to complete this.
As a UK contractor, you may have set up your own company for contracting in recent times and are now completing your first Confirmation Statement. Alternatively, you may have been running your company for a while and have already filed your contractor Confirmation Statement (Companies House) several times. In either case, as a limited company owner you have to complete the company statement and file this every 12 months. Within this guide, we will look at how to file a Confirmation Statement (UK) and how the business Confirmation Statement filing at Companies House process works. Furthermore, we’ll consider which information to include when you file a company confirmation statement (UK).
First thoughts on the CS01
The annual UK Confirmation Statement for a contractor is officially referenced as form CS01. Basically, the Companies House CS01 form for a contractor is an annual return (Companies House) which shows various company information and needs filing once a year. In addition, your contractor’s Confirmation Statement (UK) includes the company number, the registered office, and details of company officials. Also, your contractor annual Confirmation Statement includes the company activity(s) and various other information.
The UK Public Record and what is CS01 form (Companies House)?
Every UK company files a CS01 on public record each year. As a small limited company owner, you will also file a shortened version of the company accounts yearly on public record. These documents are then available for inspection on the UK public record.
The version of the Companies House CS01 form on the record contains the company name. It also shows the registration number along with a basic declaration and the name of the person the form was authenticated by.
As an owner of a UK contractor limited company, if you have a good accountant, they’ll usually take care of filing the form for you for you.
Many new UK company owners and contractors will have questions and thoughts when their annual CS01 filing comes around. These include:
- What is a Confirmation Statement (Companies House)?
- How to file a company Confirmation Statement?
- What does a Confirmation Statement look like?
- What do I need to file with Companies House?
- How much does a Confirmation Statement cost?
- How much does it cost to file a Confirmation Statement?
- When is Confirmation Statement due?
- How to file Confirmation Statement online?
- Who submits a Confirmation Statement?
- How to pay Confirmation Statement fee?
- How to submit a Confirmation Statement?
- What is Confirmation Statement overdue?
We will therefore consider all of these below and hopefully, after reading this, you will know exactly how the annual filing process works and how to file your Confirmation Statement correctly.
The Companies House Confirmation Statement -a brief history up to now
As we mentioned earlier, the CS01 replaced the Annual Return on 30 June 2016.
The new style Companies House form now shows less information when you compare this to its previous versions. Now, it just shows some basic company details, and the rise of cyber-related crime in recent years prompted the government to change the form.
The information you report on the form is shown on the Public Register.
The Public Register is on the Companies House website and is available for businesses and individuals to view online.
As a limited company contractor and director, one of your legal duties is to file company Confirmation Statement CS01 each year. When you do so, the details held by Companies House for your UK company will be accurate and up to date.
Further initial considerations
Annual Companies House filing duties
Every year, as a limited company contractor and director, part of your duties include filing two documents with Companies House. These two documents are:
- Your contractor company annual accounts. Basically, the accounts that you file display certain financial information about your business. As part of this, the accounts include your Balance Sheet, a reduced version of the full set of company accounts. As a result, they only show the information that Companies House require under the present reporting requirements. When it comes to filing, the accounts need filing every twelve months. What’s more, a company has nine months after its year-end accounting date to file the accounts with Companies House.
- Your contractor CS01 form. Basically, this contractor statement shows your business’ legal data. As part of your contractor CS01 filing, you will report who the company officials are and where the registered office is. In addition, the contractor form CS01 also shows other details, such as the business trade (the SIC code signifies this) and who the controlling parties are. As a company owner, every twelve months you must complete the limited company Confirmation Statement filing process. Also, when you’re filing Confirmation Statement, it has a `due date’, which is usually the anniversary of its incorporation date. The due date is 14 days after the date that the form, is made up to, and this is the time that you have to file the CS01 with Companies House.
Failing to file annual Confirmation Statement on time or at all
When there is a failure to file the annual accounts or CS01 for the review period, this is a criminal offence. However, when you file these late, this is not an offence but can lead to fines. The company can even be struck off in some cases.
Therefore, as a UK contractor and small limited company owner, these documents must be filed correctly and on time.
Which information does the CS01 show?
The main details
When you file the CS01, it includes the following details for your company:
- The registered office address. Also, a Single Alternative Inspection Location. This address is also known as SAIL.
- The Companies House CS01 form also shows the address where you keep the company’s statutory registers.
- The full name(s) and service address of all company officers. These include directors and the company secretary. In addition, directors must also provide their date of birth, nationality, occupation and residential address. The Companies House register does not show the residential address. It only shows the month and year for the director’s date of birth. Basically, nowadays, most limited company contractors do not have a company secretary. This is because there is now no legal requirement for this.
- The full names of the shareholders. This includes certain shareholder information such as the type of shares in issue and the details of any transfer of shares.
Further information that is shown on the Companies House Confirmation Statement
- Shown on the form is a statement of capital which will include the total number of shares in the company. In addition, it will also have the aggregate nominal value of the shares and, if relevant, the total aggregate amount unpaid in respect of company shares.
- You should also confirm the total number of shares and their respective rights for each type of share. You will also show their aggregate nominal value.
- The form also shows People with Significant Control (PSC) details. A PSC is someone who owns more than 25% of the shares or voting rights in a company or exercises some other form of control. With regards to the PSC information, this shows the name, date of birth and nationality. It also shows the same two addresses as is shown for a director. Furthermore, it shows the date they first became a Person with Significant Control.
Most UK limited companies now need to keep a PSC register at their registered office. A company owner can also keep this at the alternative SAIL address. In addition, the register must also be ready for inspection upon request. As mentioned, nearly all UK companies have to keep a PSC register and, an exemption from keeping a PSC register only applies to companies with voting shares that are trading on certain non-UK markets. These companies are subject to other rules regarding reporting ownership and who controls them.
How to file Confirmation Statement (UK)
CS01 Confirmation Statement template
When we consider how to file the CS01, you can find Confirmation Statement examples on the HMRC website. Basically, this will give you an idea of what information the form contains. Therefore, if you take a look at a Confirmation Statement example on the HMRC site, it will assist you when filing a Confirmation Statement.
Complete Confirmation Statement -review period
When we look at how to file a Confirmation Statement form, the form has a review period and a date that it is made up to. Your company’s review period will start on either the date you incorporated your company or the date you filed your last CS01.
The date on which you make the form up to is usually the anniversary of the company’s formation date. Therefore, you will usually file your form up to this anniversary date every year. That is unless, at some point, you file a Companies House form CS01 up to a different date. If you do file a return up to another date, this will be the new default date that you make the form up to each year in future.
The process -file Confirmation Statement online
A company must file the form within 14 days of the date on which the form is made up to. When you file the Companies House annual return online, you should check that all the details shown on the form are correct before you submit this to Companies House.
You can file the form online via the WebFiling service on the Companies House website. Your accountant will typically go ahead and file cs01 online automatically for you as part of their annual service. There is a standard £13 UK company annual return CS01 filing fee to pay to Companies House however is the is Confirmation Statement fee tax-deductible? When we investigate this, the Companies House Confirmation Statement fee is a tax-deductible expense. Furthermore, there are also some online companies that offer a UK Confirmation Statement service where they will file the form for you and charge a nominal fee.
Alternatively, you can file Companies House CS01 form by post and send the paper Confirmation Statement on to Companies House. When you file in Confirmation Statement paper form, the Companies House £13 fee increases to £40, and it will take longer than filing online. The UK Confirmation Statement cost, once again, will be a tax-deductible expense.
During the course of each year, besides the annual Companies House Confirmation Statement cost, you may have to file other changes with Companies House. Basically, these could include changes in company officials or the addresses of these or the company. In addition, it could also include the change of company name or business activity. However, most of these do not incur a Companies House fee, however one or two do including the change of name. Finally, it is worth noting that any Companies House filing fee which your company pays is tax-deductible.
Other areas to consider
How to correct a Confirmation Statement -file another form
Besides the annual requirement to file the CS01, you can also file a further one before your next one is due if required. You might need to do this if you know an error needs correcting. There is no £13 annual fee to pay if you file another form before the next one is usually due.
Companies House Confirmation Statement overdue
If you have a late Confirmation Statement and have missed the filing date, you should complete the form and file it as soon as possible. There are no fines as such for late UK confirmation statement filing. However, Companies House has been known to remove a company from the register if a company has an overdue Confirmation Statement for longer than one month or so. When this happens, the company’s bank account will be frozen, and any assets will go to the Crown. Consequently, it costs about £200 to officially restore a company, which is not a straightforward process.
Report any changes during the year
All private limited companies are required to report specific changes in their company details. They do this as any changes take place during the year. This process is in place so that the information held by Companies House is up to date.
One frequent change may include a change in your registered office address. Another change may be when you appoint or resign the officials or change a company official’s address.
Other changes may include the allotment of new shares and the who now owns these.
If you would like to change the name of your limited company, we have a separate guide for this.
Once again, you can file most changes via the WebFiling service on the Companies House website.
The Companies House CS01 -a legal requirement
It is a legal duty to file CS01 form (Companies House) and pay the Companies House filing fee every year. Failure to do so could lead Companies House to assume that your company is no longer trading. As a result, they could then strike your business off the register.
If your UK company does not have a secretary, it will be one of the directors who will ensure that they or their accountant file a Confirmation Statement (form CS01) on time every year. You must check the details if you complete the CS01 yourself. Please make sure that you make any necessary changes before you file the form and pay the Companies House Confirmation Statement filing fee. Finally, please also ensure that you file it on time each year.
As a final thought, many UK contractors and business owners do not have to worry about the need to file form CS01. In most cases, they’ll typically let their accountant deal with this on their behalf.
Link to Contractor Advice UK group on LinkedIn